City Council Meeting
City of DeBary
Subject: 4th of July Event Agreement
From: John Fletcher, Parks & Recreation Director
Meeting/Hearing Date: February 7, 2018
( ) Ordinance
( ) Resolution
( ) Other
(X) Supporting Documents/Contracts
Staff is requesting City Council to execute the 4th of July Agreement between the City of DeBary and Festival Designs, LLC to assist the City in providing a quality event for the 4th of July holiday.
This request is needed at this time to provide ample planning time for this large civic event.
At the January 17, 2018 Council Meeting direction and authority were given to staff to negotiate agreeable terms between Festival Designs, LLC and the City to provide a quality 4th of July event. Festival Designs was selected through a RFP process and was the only submittal meeting the prescribed deadline. This company was vetted with satisfaction by staff and is willing to accept all deliverables spelled out in the agreement. Additionally, Festival Designs is willing and able to provide an escrow in the amount of $10,000 upon execution of the agreement as insurance that their deliverables are financially met. Festival Designs staff have been involved with hundreds of both large and small scale civic events.
Approve the execution of the agreement between Festival Designs, LLC and the City of DeBary.
City Council Action:
( ) Approved As Recommended
( ) Approved With Modification
( ) Disapproved
( ) Continued Date:
( ) Other