City Council Meeting
City of DeBary
Subject: Fourth of July Event Proposal
From: John Fletcher, Parks & Recreation Director
Meeting/Hearing Date: January 17, 2018
( ) Ordinance
( ) Resolution
( ) Other
( ) Supporting Documents/Contracts
Staff is requesting City Council to authorize the City Manager to negotiate an agreement with Festival Designs, LLC to provide the City of DeBary 2018 Fourth of July Celebration at Gemini Springs.
This request is needed at this time to provide ample planning time for this large civic event.
At the direction of City Council, staff sent out a request (RFP) through VendorLink to secure proposals to provide a Fourth of July Event. Eleven companies downloaded the RFP and staff fielded three phone calls from interested companies. At the January 5 deadline one company followed through and submitted a proposal for consideration. Negotiations are needed to finalize an agreement between the City and the vendor, Festival Designs, LLC. The negotiations will dictate the deliverables provided by Festival Designs, LLC and the requested assistance from the City to the vendor to help provide this event. In the event that negotiations don't provide a satisfactory result the City is prepared to run the event with City staff and volunteers.
Approve the City Manager to negotiate terms with Festival Designs, LLC to provide the City of Debary 2018 Fourth of July Celebration.
City Council Action:
( ) Approved As Recommended
( ) Approved With Modification
( ) Disapproved
( ) Continued Date:
( ) Other