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Fourth of July Event
Attachments:
Attachment NameAttachment SizeAttachment Date
Size: 414K
Last Updated: 2018/1/8
City of DeBary SealCity Council Meeting
City of DeBary
AGENDA ITEM





Subject: Fourth of July Event Proposal
  
From: John Fletcher, Parks & Recreation Director
             
Meeting/Hearing Date:  January 17, 2018

Attachments:
(   )  Ordinance
(   )  Resolution
(   )  Other
(   )  Supporting Documents/Contracts


Request

Staff is requesting City Council to authorize the City Manager to negotiate an agreement with Festival Designs, LLC to provide the City of DeBary 2018 Fourth of July Celebration at Gemini Springs.

Purpose

This request is needed at this time to provide ample planning time for this large civic event.

Discussion

At the direction of City Council, staff sent out a request (RFP) through VendorLink to secure proposals to provide a Fourth of July Event. Eleven companies downloaded the RFP and staff fielded three phone calls from interested companies. At the January 5 deadline one company followed through and submitted a proposal for consideration. Negotiations are needed to finalize an agreement between the City and the vendor, Festival Designs, LLC. The negotiations will dictate the deliverables provided by Festival Designs, LLC and the requested assistance from the City to the vendor to help provide this event. In the event that negotiations don't provide a satisfactory result the City is prepared to run the event with City staff and volunteers.

Recommended Motion

Approve the City Manager to negotiate terms with Festival Designs, LLC to provide the City of Debary 2018 Fourth of July Celebration.




City Council Action:
(   )  Approved As Recommended
(   )  Approved With Modification
(   )  Disapproved
(   )  Continued Date:

(   )  Other

Modifications:



 
 
City of DeBary, FL
16 Colomba Rd, DeBary, FL 32713
Phone: (386) 668-2040  Fax: (386) 668-4122