City Council Meeting
City of DeBary
Subject: CEI Services - Ft. Florida Road Pavement Improvements and 2018 Street Resurfacing Project - KHARE Construction Services, LLC - Task Order 017-01
From: Ron McLemore, Interim City Manager
Meeting/Hearing Date: June 7, 2017
( ) Ordinance
( ) Resolution
( ) Other
( ) Supporting Documents/Contracts
Construction Engineering and Inspection (CEI) Services are required for the proposed Ft. Florida Road Pavement Improvements and the 2018 Street Resurfacing Project. KHARE Construction Services, LLC has provided similar services to DeBary for several projects and is recommended to perform the required CEI services for the Ft. Florida Road Pavement Improvements project and the 2018 Street Resurfacing Project.
The Propound Discussion
KHARE Construction Services, LLC (KHARE) entered into a Continuing Contract for CEI Services with the City of DeBary on June 3, 2015. The Continuing Contract term is three (3) years, expiring on June 2, 2018. Kevin Hare has more than thirty years of experience in the field of CEI services and is a proven resource for the management of infrastructure projects throughout the City of DeBary. Kevin Hare has provided CEI services for five (5) prior DeBary street resurfacing projects and each project was administered and completed with good results for the CITY.
CEI costs are determined by billable hours using prior project experience to estimate the sufficient number of hours required to effectively manage and inspect a project.
CEI Services for the Ft. Florida Road Pavement Improvement Project is estimated to cost $13,608.00 approximately 6% of the Construction Cost.
CEI Services for the 2018 Street Resurfacing Project includes development of Construction Contract documents, administration of the public bidding process, evaluation of bids, review of bonds and insurance certificates, pre-construction meeting, inspection documentation and quality control of the paving operations, coordination with CITY staff, residents and contractors, payment applications by Contractor, final inspections and project closeout. For the purpose of this CEI cost estimate the construction cost of the 2018 Street Resurfacing Project is estimated to be $300,000.00. Based on previous resurfacing projects of similar scope the CEI cost is approximately 12.6% of the construction cost or $36,720.00.
KHARE Task Order No. 017-01 is recommended to establish a budgeted amount for the cost of CEI services for the Ft. Florida Road Pavement Improvement Project and the 2018 Street Resurfacing Project. The combined cost of CEI services for under Task Order 017-01 is $50,328.00.
All services provided by KHARE Construction Services, LLC are performed at the direction of the City Manager. Establishment of the budget for CEI Services does not obligate the CITY to pay KHARE Construction Services, LLC unless the services are performed as directed and approved by the City Manager.
Motion to approve Task Order No. 017-01 to KHARE Construction Services to establish a budget in the amount of $50,328.00 for CEI Services related to the Ft. Florida Road Pavement Improvement Project and the 2018 Street Resurfacing Project.
City Council Action:
( ) Approved As Recommended
( ) Approved With Modification
( ) Disapproved
( ) Continued Date:
( ) Other