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2015/2016 CDBG
Attachment NameAttachment SizeAttachment Date
Size: 57K
Last Updated: 2016/12/15
City of DeBary SealCity Council Meeting
City of DeBary

Subject: CDBG Rob Sullivan Emergency Road
From:John Fletcher, Parks & Recreation Director
Meeting/Hearing Date: December 21, 2016

(   )  Ordinance
(   )  Resolution
(   )  Other
(X)  Supporting Documents/Contracts


Staff is requesting (1) City Council approval of the lowest bidder Whitehouse Contracting, LLC for the FY 2015/2016 CDBG grant cycle project of an emergency access road at Rob Sullivan Park, resulting in an $82,385.64 savings over the initial bid, and (2) authorize the Finance Director to prepare a related budget amendment for future Council approval.


This request is needed at this time to proceed in completing the project as specified in the CDBG Grant award.


  • The first sealed bid provided only one bid at $283,065.90.  Council determined to go out to bid a second time.
  • The second sealed bid process yielded three bids. Central Florida Environmental Corp @$284,505.90; All Terrain Tractor Service @$245,024.93 and the lowest bid of Whitehouse Contracting LLC. @$200,680.26.
  • The second bid resulted in an $82,385.64 savings compared to the first bid.
  • As shown in Attachment "A", to complete the FY 2015/2016 CDBG project using the lowest bid will require using $127,500 CDBG Grant Revenue,  $52,500 Park Impact Fees, and $52,444 of general revenues.
  • A budget amendment will be required to carry the FY 2015/2016 CDBG project into FY 2016/2017 and will be presented to City Council in an upcoming regular meeting.

Approve the lowest bidder, Whitehouse Contracting LLC at a cost of $200,680.26 for the FY 2015/2016 CDBG Project, and a budget amendment to follow.
   A  Project Budget
   B  Bid Results

City Council Action:
(   )  Approved As Recommended
(   )  Approved With Modification
(   )  Disapproved
(   )  Continued Date:

(   )  Other


City of DeBary, FL
16 Colomba Rd, DeBary, FL 32713
Phone: (386) 668-2040  Fax: (386) 668-4122