City Council Meeting
City of DeBary
Subject: TOD Master Plan & Feasibility Study
From: Matt Boerger
Meeting/Hearing Date: July 1, 2015
( ) Ordinance
( ) Resolution
( ) Other
( ) Supporting Documents/Contracts
The City of Debary desires to establish a Master Development Plan to guide future growth within the designated Transit Oriented Development (TOD) District. The SunRail station is anticipated to act as a catalyst to spur future development within the vicinity. Prior to establishing the master plan, the City needs to identify the market feasibility for future development in this area so that a sustainable development program may be formed and incorporated into the plan.
Staff has negotiated a scope of work and proposal from Littlejohn, a local Planning and Engineering consulting firm with related experience. The proposal is in the amount of $75,127.50 which includes a Real Estate Market Feasibility Analysis and TOD Master Plan.
In 2010 the City of Debary was in the process of evaluating its existing Comprehensive Plans and Land Development Code criteria as it pertains to transit oriented development near the future $1.6 billion SunRail commuter rail system. After the evaluation, it was determined that the existing future land use and zoning categories as well as the development criteria for properties adjacent to the proposed Debary train station were incompatible. Many of these existing future land use and zoning designations limited density and intensity of development, required large setbacks from property lines, had large parking requirements, and generally promoted developments geared more towards the automobile and trucking modes of transportation rather than the proposed train station. Therefore proposed changes to the plans were made to promote transit
compatible land uses and development criteria. This was done by integrating land use and transit through the combination of residential and nonresidential uses that would be within a comfortable walking distance (10 minutes) and would maximize access to public transportation.
The City then adopted a TOD Regulating Plan on December 29, 2010 under Ordinance 13-10 which is now codified in the Land Development Code as Article VI of Chapter 5 and implements the TOD Overlay District. The TOD Overlay District incorporates an area of roughly 260 acres around the station. However, the existing TOD Regulating Plan and associated Comprehensive Plan Policies 5.406 and 5.407 are "opt in" only. Currently there are two proposed Ordinances 01-15 and 02-15 to make certain enhancements to the TOD code as well as to make the TOD Regulating Plan mandatory in order to ensure a cohesive development pattern and stability for future economic development investments into the area.
As part of the TOD economic development initiative, a TOD Master Development Plan should be created. This will help to ensure that a uniform development pattern, which is conducive to transit oriented development, is realized. Prior to creating a master plan, however, a market feasibility analysis is recommended so that a viable plan representing current and projected market conditions can be realistically formed.
Staff has negotiated a proposal from Littlejohn, a local Planning and Engineering consulting firm with related experience. The proposal is in the amount of $75,127.50 which includes a Real Estate Market Feasibility Analysis and TOD Master Plan Report. The City is able to directly procure Littlejohn consulting and planning services by "piggybacking" on a previous contract that they have with the City of Sanford for a similar scope of work. This is done upon the request for qualifications and evaluations and selection activities completed by the City of Sanford for services similar to those requested by the City of DeBary. By utilizing the Agreement between Littlejohn and Sanford, the City of DeBary can save time and money that would be associated with the RFQ process.
The work outlined in the previously transmitted Work Order may be conducted pursuant (piggybacked) to the terms and conditions of the active Continuing Services Agreement between the City of Sanford and Littlejohn dated 1/26/2012. This continuing services agreement was awarded to Littlejohn after a public solicitation for qualifications to provide professional planning, economic development and redevelopment services in accordance with the Consultant’s Competitive Negotiation Act (CCNA), Florida Statutes Chapter 287.055. A copy of the Continuing Services Agreement is attached.
The City of DeBary Code , Chapter 2, Article IV.- Finance, Division 2.-Purchases, Sec 2-191 Exceptions, (b) Cooperative Purchasing, authorizes the Purchasing Director to utilize cooperative purchasing when “the best interests of the City would be served thereby..”. The utilization of the Cooperative Purchase for this project are in the best interests of the City because: (1) Its use would save the City time, approximately 3-5 months to prepare an RFQ, advertise the RFQ, submittal period, RFQ review period, and selection period; (2) It would minimize that risk that the City may miss time sensitive development opportunities due to unforeseen changes in the real estate market due to a delay in the commencement of the project, and (3) It would likely save the City money. RFQs can cost from $5,000-$8,000
in staff time to prepare, process and award.
Request to approve the consultant selection and fee amount of $75,127.50
Approve consultant selection and fee amount through the City Purchasing process that allows the Consultant's Competitive Negotiation Act (CCNA) through F.S. 287.055 to "piggyback" on the City of Sanford's Continuing Services Agreement, as well as provide the City Manager the authority to make minimum revisions to the contract that do not significantly affect the project scope or increase the proposed project fee amount.
City Council Action:
( ) Approved As Recommended
( ) Approved With Modification
( ) Disapproved
( ) Continued Date:
( X ) Other