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Small Scale SW Projects
City of DeBary SealCity Council Meeting
City of DeBary

Subject: Bid No. 01-15, Small Scale Stormwater Improvement Project No. 2, Recommendation of Award to Ovation Construction
From: City Manager
Meeting/Hearing Date:  May 6, 2015

(   )  Ordinance
(   )  Resolution
(   )  Other
( )  Supporting Documents/Contracts


On Thursday April 2, 2015 and Friday April 3, 2015, the City of DeBary advertised for bids for Bid No. 01-15 for the Small Scale Stormwater Improvement Project No. 2.

The Contract for Construction consists of eight (8) separate and distinct stormwater projects at various locations throughout DeBary. The projects are titled as follows; Project No. 1 - 54/58 Shell Road Stormwater Improvements, Project No. 2 - 44 Seminole Drive Stormwater Improvements, Project No. 3 - Barwick Road Maintenance Facility - Phase 1 Site Improvements,  Project No. 4 - 250 Adelaide Street Drainage Improvements, Project No. 5 - Rob Sullivan Park Drainage Improvements, Project No. 6 - 294 DeLeon Road Drainage Improvements, Project No. 7 - Lower Lake Outfall Improvements, Project No. 8 - 317 Glen Club Drive Drainage Repair.  Project No. 7, Lower Lake Outfall Improvement and Project No. 6 - 294 DeLeon Road Stormwater have been prioritized for substantial completion to better prepare for the 2015 hurricane season.

On Wednesday, April 15, 2015 the City of DeBary conducted a mandatory Pre-Bid Conference for all contractors interested in bidding the project. Nine (9) contractors were represented at the meeting. Three (3) bids were received and opened in public at 10:00 AM on April 29, 2015 at DeBary City Hall. The results of the bids are;

        Contractor                                      Bid Amount
        1. Ovation Construction                         $789,390.37
        2. Enviro-Tech Systems, Inc.            $1,166,269.60
        3. Masci Construction                   $1,260,212.94

        Engineer's Cost Estimate - $869,400.00

Background Discussion

Ovation Construction, Inc. is a Florida Licensed General Contractor incorporated in 2008. Ovation Construction has successfully completed several projects of similar nature for the City of DeBary in addition to other municipalities and private interests in Volusia County and Central Florida. GAI Consultants, Inc. reviewed the three (3) bids submitted for Bid No. 01-15 for compliance with the Instructions to Bidders and for mathematic accuracy. Bid results are tabulated and posted on the City of DeBary website and distributed to each bidder.  

Recommendation is made to budget a reserve amount for contingencies related to the construction contract in the amount of $39,000.00 (5% of Bid). Contingency costs may arise from unforeseen underground conditions and other conditions not contemplated in the Bid.

Recommended Motion  

Motion to Award the contract for construction of Bid No. 01-15, Small Scale Stormwater Improvement Project No. 2 to the lowest responsive and responsible bidder, Ovation Construction, Inc. for the amount of $789,390.37 with a contingency reserve in the amount of $39,000.00. The summation of the bid amount $789,39037, and the contingency reserve $39,000.00, establishes a total budget amount of $828,390.37.

City Council Action:
(   )  Approved As Recommended
(   )  Approved With Modification
(   )  Disapproved
(   )  Continued Date:

(   )  Other


City of DeBary, FL
16 Colomba Rd, DeBary, FL 32713
Phone: (386) 668-2040  Fax: (386) 668-4122