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Attachment NameAttachment SizeAttachment Date
Size: 305K
Last Updated: 2015/2/23
City of DeBary SealCity Council Meeting
City of DeBary

Subject:  Task Order #2015-2 with CPH, Inc. for Designing Office Renovations at City Hall
From: Kassandra Blissett, Assistant City Manager    
Meeting/Hearing Date:  03/04/15

(   )  Ordinance
(   )  Resolution
(   )  Other
(X )  Supporting Documents/Contracts

The City Council has identified the need for additional staffing resources and has authorized the manager to proceed with the hiring of these positions.  As such, it is necessary to design additional offices in the existing unfinished storage area on the second floor.  The City has engaged CPH, Inc. in a continuing contract for engineering and architectural services in accordance with the all applicable laws contained in F.S. Chapter 287, relating to the acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services.  

Background Discussion
It is anticipated that the City will require approximately 590 s.f. of additional office space.  Task Order #2015-2 includes schematic design, preparation of construction documents, permitting, and construction contract administration for an amount not to exceed $6,000.  Staff has discussed the proposal for construction with the current contractor for the public safety facilities. If approved, the CPH prepared construction documents will be sent to the contractor for a price to perform the work as a change order to the original contract. This would provide the City with an efficiency of costs due to the contractor already being on-site, and having been awarded the contract in accordance with the City's formal bidding requirements.  The engineer has provided a conservative estimate of approximately $50,000 for the additional offices.  

Recommended Motion  
That the Manager be authorized to execute Task Order #2015-2 with CPH, Inc. for the purpose of designing office renovations for additional staffing needs.

City Council Action:
(   )  Approved As Recommended
(   )  Approved With Modification
(   )  Disapproved
(   )  Continued Date:

(   )  Other


City of DeBary, FL
16 Colomba Rd, DeBary, FL 32713
Phone: (386) 668-2040  Fax: (386) 668-4122