City Council Meeting
City of DeBary
Subject: Public Works Modular Office
From: Alan Williamson, Public Works Director
Meeting/Hearing Date: 4 March 2015
( ) Ordinance
( ) Resolution
( ) Other
( ) Supporting Documents/Contracts
Within the adopted FY 2015 budget for Capital Improvements is $35,000 for the Public Works Building. A modular unit has been located which will suit our current and future needs. The modular unit is a 10X44 single wide with office space, kitchen, restroom, and one open great room. The modular office is a used realtors field office and has upgrades within the kitchen, flooring, window shutters, and light fixtures. The price for the used modular office is $14,211.39.
The Public Works Building is budgeted within the current budget, but exceeds the $8,000 requirement for the city charter bid process. A number of inquires and e-mails have been sent to local companies dealing with used modular buildings and although used single wide modular units are not sole source the upgrades are not available.
The City Code of Ordinances Sec. 2-186 (a) provides that the City Council may waive the execution of the formal bidding process in cases where it is advisable to do so.
Recommended motion to waive the bid process for the purchase of a 10 X 44 single wide office from ModSpace at the price of $14,211.39.
City Council Action:
( ) Approved As Recommended
( ) Approved With Modification
( ) Disapproved
( ) Continued Date:
( ) Other